Guest List

A guest list is the names provided by the tour to the promoter or box office for complimentary access to the show. The list defines the number of tickets and passes — including photo passes, which allow guests to bring cameras and photograph or video record the performance. Depending on the show, the guest list may also include seat assignments and guest contact information (phone numbers, email addresses). Guest list spots are specified in the deal memo and managed by the tour manager.

How guest lists work

The TM collects names from the artist, band members, management, and any other parties with guest list allocation. The compiled list goes to the venue's box office (or the promoter rep) before doors. Guests check in at a designated window, confirm their name, and receive their tickets or wristbands.

Guest list allocation

The number of comp tickets available to the artist is negotiated in the contract and documented in the deal memo. Typical allocations vary by venue size and deal structure. If the artist needs more comps than allocated, the TM negotiates with the promoter — sometimes successfully, sometimes not.

Guest list management

Tracking guest list requests across a touring party of 20+ people, for 50+ show dates, while managing "+1" requests and last-minute additions is exactly the kind of organizational task that makes or breaks a tour manager. Late additions, misspelled names, and the "but I'm definitely on the list" conversations at the box office are a fact of life.