Venue Advance
A venue advance is the specific advance communication between the touring team and the venue or promoter representative to confirm every logistical detail for an upcoming show. While "advancing" is the broader process, the venue advance is the focused conversation (or series of conversations) that locks in the specifics.
What a venue advance covers
The venue advance touches every department: production specs confirmed against the technical rider, hospitality rider details including catering, dressing rooms, and day rooms, the full show-day schedule from load-in to load-out, local crew numbers and call times, settlement terms and deal memo review, parking, loading dock access, and security, and credential and guest list coordination.
Who does the venue advance
On larger tours, advancing is split: the tour manager handles hospitality, travel, schedule, and financials while the production manager handles all technical and production details. On smaller tours, the TM does everything. Some tours employ a dedicated advance person who handles the initial communication before handing off to the TM and PM for final confirmation.
How Daysheets handles this: All advance details feed into the day sheet in Daysheets — venue contacts, confirmed schedules, notes, and logistics are all accessible to the team in one place.
See how it works