Lobby Call

Lobby call is the scheduled time the touring party meets in the hotel lobby to depart — typically heading to an airport, a venue, or a ground transport pickup. It's the hotel-based equivalent of a bus call and appears on the day sheet on fly dates and any travel day that starts at a hotel.

When lobby calls happen

On fly dates, lobby call is set backward from the flight departure — factoring in airport drive time, check-in, and a buffer for traffic. On hotel-to-venue days (common on tours without a bus), lobby call gets the team to the venue in time for load-in or soundcheck.

Lobby call logistics

The tour manager coordinates ground transport to be waiting at lobby call time — vans, SUVs, or shuttles depending on group size. Luggage needs to be in the lobby before call time. On international tour legs, the TM often adds extra buffer time for passport checks and currency situations.